![]() This kind of system can add human readability to requisition numbers, but today’s automated digital systems can attach departments, date stamps, and other key requisition information to each requisition at the time it’s created, making them highly searchable without the need for account codes in the numbers themselves. Or each number might start with the year in which it was created. Each department, for example, might have a unique 2-letter code embedded in their requisitions. They might literally be numbers, or they might include a combination of letters, numbers, and other symbols. Requisition numbers are unique identifiers that allow every requisition to be tracked. Requisition numbers - definition and key elements To be more proactive about resource control, many companies are setting budgets up front. Those requisitions still need to be approved, but the payment is sent after that fact. In that case, an employee has already paid for something, and the requester wants to be reimbursed for that expense. Any necessary purchases are ordered upon approval.Įxpense reimbursement works a little differently. ![]() Those approvals are captured, and, if there’s an upcoming expense attached to the request, that cost is recorded as well. Specific procedures, requisition templates, and approval processes vary, but the general workflow of a requisition is to fill out the request (whether on paper or digitally), then send it to the right people for approval. Using too many requisition procedures can make employees feel micromanaged and distrusted, which can affect your bottom line.Īn automated requisition system can help ease that tension, tightening your resource control without burdening your employees or your day-to-day operations. When deciding how tightly to control various resources, consider the effect that complex requisitions can have on your company culture. The value of that control far outweighs the extra time it takes to fill out and process requisitions.įor small, innocuous items, like office supplies, some businesses choose to skip the requisition process, simply using and replacing them as needed. Requisitions are commonly used for things like vehicles, new hires, and expensive or potentially hazardous supplies or equipment. Companies have to balance the cost of those processes against their value and importance. ![]() When should you use requisitions, and for what?Īlthough requisitions provide more control over company resources, they can also add to the cost of doing business in terms of both time and money. Requisitions for new employees might automatically trigger other requisitions for their start dates, such as work computers and access to various apps. If those chemicals are stored offsite, approving the request could automatically initiate the transfer of those chemicals to your lab as well as a purchase order to replace them. Or a lab might fill out a requisition form for any chemicals they’re running low on. In that case, you don’t need your business to buy anything - you’re requesting the use of a resource that already exists. You might need to fill out a requisition to use a company vehicle for a limited time and purpose. Whether paper or digital, a requisition is a formal, internal request for just about anything, but it always comes down to managing resources. ![]() Requisitions - what they are and why they’re important By formalizing the process of requesting resources, companies and other organizations can optimize the use of those resources and plan ahead for changing needs. Large businesses use requisitions to keep tighter controls over their stock, equipment, hiring, purchases, and more. ![]()
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